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Mileage registration​

Functionality to register and manage employee mileage


Enterprise  Online  .sh​

Mileage registration

This module is the main foundation for registering mileage in the company, and it offers basic functionalities to register and manage employee mileage. It enables employees to log the distances they have driven, as well as the number of trips they have made, making it easier to compile the total mileage for individual profiles.

Description 

Versions

 17.0  18.0 

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Logo - 3rd party module - mileage registration
Automatic and error-free mileage accounting in Odoo
Smooth digital mileage log without manual entry errors. Save time in administration, and gain full control over employees' driven kilometres – directly integrated into your Odoo ERP system.

With VK DATA's specially developed module for Odoo mileage registration, your employees are free from crumpled receipts, forgotten mileage slips, and time-consuming Excel sheets. Our module automates the registration of routes, distances, and number of trips taken. It ensures an accurate and auditor-approved data foundation that makes it easy to pay out correct mileage allowances and keep the accounts updated.

  • 100% integrated: Tick off manual entry. Travel data flows directly into Odoo Finance and HR.

  • Auditor-approved overview: Easy documentation of miles driven per employee profile, complying with HMRC guidelines.
  • Time-saving: Create, register, and approve trips with just a few clicks, regardless of where the employee is located.

Overview of the Mileage Registration Module

This module is the main foundation for recording trips, and it offers basic functionalities to capture and manage employees' journeys. It enables employees to log the distances they have driven, as well as the number of trips they have made, making it easier to compile the total mileage for individual profiles..

Height Points:

  • Mileage Logging: Employees can register the distance and number of each journey, allowing for precise tracking of travel activity.
  • Calculation of Total Distance: The module aggregates the total distance travelled on all logged journeys, providing a comprehensive overview of each employee's travel extent.

 

Use Cases

This system is ideal for organisations that wish to maintain detailed records of employees' journeys, whether for compliance, reimbursement, or management purposes. By leveraging the core module and its extensions, companies can achieve:

  • Enhanced Documentation: Accurate and detailed logs of employees' journeys.
  • Efficiency: Reduced manual work in calculating distances and expenses.
  • Flexibility: Tailored solutions for managing reimbursements through modular integration.


mileage registration


Why choose VK DATA's mileage module for Odoo?

Keeping track of the company's overall mileage accounts can quickly become an administrative bottleneck. Our electronic mileage registration is designed to remove friction and make everyday life easier for both the travelling employee, the project manager, and the finance department.

Three benefits that can be felt on the bottom line:

  1. Simple registration for the employee
    Employees quickly log driven distances, destinations and the purpose of the trip directly on the go. No more guessing and manual entries at the end of the month via a user-friendly mileage reimbursement app.
  2. Automatic collection on employee profiles
    The module automatically aggregates the total mileage for individual profiles in Odoo. It provides management, project leaders and HR with a complete real-time overview of driving history, fleet consumption and resource allocation.

  3. Ready for accounting and tax (TAX compliance)
    Get a rock-solid and error-free digital mileage log that complies with current Danish regulations for the payment of tax-free mileage allowances. It minimises the risk of costly mistakes and unpleasant surprises during a potential tax audit.



Yes, the module fully supports Odoo version 17.0 and version 18.0. It is continuously updated and quality assured for newer versions, ensuring you always have a future-proof and stable ERP solution that aligns with Odoo's official roadmap.

Our module for automatic mileage registration acts as a fully integrated part of your existing Odoo ecosystem. This means that recorded kilometres can easily be transferred to the expenses module, the payroll system for reimbursement or directly invoiced to specific customer projects with just a few clicks.

VK DATA is Denmark's very first Odoo partner (since 2010) and a certified Odoo Silver Partner. We have over 15 years of experience in tailoring Odoo to the needs of Danish B2B companies, and we ensure that all your systems and integrations always comply with Danish accounting law.


Integration with Additional Modules

The main functionalities in this module can be expanded through integration with additional modules, each designed to enhance the process of mileage registration:

  • Automatic Distance Calculation: The vkd_hr_journey_registration_google_maps module simplifies the recording of distance by automatically calculating travel distances. This feature reduces errors from manual entry and streamlines the process of mileage logging.
     
  • Expenses and Rate-Based Calculations: For organisations that require advanced handling of journeys, the vkd_hr_expense_journey_registration module adds capabilities to generate expense reports for journeys. It includes advanced calculations to determine the total amount of reimbursement to be paid for a journey in a personal car, based on predefined rates, which offers a more controlled and accurate billing process.

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